How to Get a Moving Quote: A Step-by-Step Guide

Published on February 12, 2025 by

Moving to a new home or office can be both exciting and overwhelming. One of the most important steps in the moving process is obtaining an accurate moving quote. Knowing how much your move will cost in advance helps you budget effectively and prevents unexpected expenses. Whether you’re moving across town or to another state, understanding how to get a moving quote can make your transition smoother and more predictable. In this guide, we’ll walk you through each step of the process so you can get an accurate estimate and choose the best moving company for your needs.

Understanding the Importance of a Moving Quote

A moving quote is an estimate provided by a moving company that outlines the expected costs of your relocation. These quotes help you compare different moving services, avoid hidden fees, and plan your budget accordingly. Without a clear moving quote, you may find yourself facing unexpected charges or choosing a moving company that doesn’t meet your needs.

Types of Moving Quotes

  • Binding Quotes – This is a fixed price estimate based on the mover’s assessment of your belongings and services required. The price won’t change unless you request additional services.
  • Non-Binding Quotes – This estimate can change based on the actual weight of your items and the services provided. If your move ends up requiring more resources than estimated, the final price will be adjusted accordingly.
  • Binding Not-to-Exceed Quotes – The best option for budget-conscious movers. If your belongings weigh less than the estimated amount, you pay less, but if they exceed the estimate, you don’t pay more.

Step 1: Research Moving Companies

Not all moving companies are created equal, and it’s crucial to research different options before requesting a quote. Choosing a reliable and reputable moving company ensures that you receive an accurate estimate and high-quality service.

How to Find Reliable Movers

  • Look for companies with positive online reviews and high ratings on platforms like Google, Yelp, and the Better Business Bureau.
  • Ask friends, family, or colleagues for personal recommendations.
  • Check if the moving company is licensed and insured by verifying their USDOT number with the Federal Motor Carrier Safety Administration (FMCSA).
  • Avoid companies that demand large upfront deposits or have unclear pricing structures.

Step 2: Provide Essential Moving Details

To receive an accurate quote, you’ll need to supply specific details about your move. The more precise the information, the closer your estimate will be to the actual cost.

Key Information to Provide

  • Moving Date – The time of year and day of the week can affect pricing, with summer and weekends typically being more expensive.
  • Current and New Address – Distance is a major factor in pricing, and access to your home (stairs, elevators, parking restrictions) can also impact costs.
  • Size of Your Move – A one-bedroom apartment move will cost significantly less than a five-bedroom house.
  • Specialty Items – If you have pianos, antiques, artwork, or other valuable items, let the movers know so they can plan accordingly.
  • Services Needed – Specify whether you require packing, storage, or additional assistance such as furniture disassembly.

Step 3: Request Multiple Quotes

Once you’ve gathered information about your move, it’s time to request quotes from multiple moving companies. This allows you to compare prices, services, and company reputations before making a decision.

Best Ways to Request Quotes

  • Online Quote Forms – Most reputable moving companies have online forms where you can submit details and receive a rough estimate.
  • Phone Consultations – Speaking with a company representative can help clarify any questions and provide a more tailored quote.
  • In-Home or Virtual Estimates – The most accurate way to get a quote is through an in-home or virtual survey where the company assesses your belongings.
  • Moving Broker Services – Some services aggregate quotes from different movers, but be cautious and ensure the movers are properly vetted.

Step 4: Evaluate and Compare Quotes

After gathering multiple quotes, it’s important to compare them carefully. Don’t just look at the bottom-line price; consider the services included and any potential hidden fees.

What to Look for in a Moving Quote

  • Price Breakdown – Ensure the quote includes all charges such as labor, transportation, packing materials, and additional services.
  • Company Reputation – A lower price isn’t always better if the company has poor reviews or hidden fees.
  • Insurance and Liability Coverage – Understand what is covered in case of damage or loss during the move.
  • Cancellation and Rescheduling Policies – Life happens, and you want to be sure you’re not hit with high fees if plans change.

Step 5: Ask Questions Before Booking

Before finalizing your decision, clarify any doubts with the moving company. A trustworthy mover will be transparent and happy to answer your questions.

Important Questions to Ask

  • What services are included in this quote?
  • Are there any potential additional fees?
  • How do you handle claims for damaged or lost items?
  • Can I track my shipment during the move?
  • What happens if my moving date needs to change?

Step 6: Book Your Moving Company

Once you’ve compared quotes and selected the best mover for your needs, it’s time to book your move. Confirm all details in writing and ensure you receive a copy of the contract.

Finalizing the Booking

  • Review the contract carefully before signing to ensure all agreed-upon terms are in writing.
  • Keep a copy of your estimate and invoice for reference.
  • Confirm the moving date, arrival time, and delivery window with your moving company a few days before your move.
  • Prepare for moving day by packing ahead of time or scheduling professional packing services if needed.

Final Thoughts on Getting a Moving Quote

Getting a moving quote is an essential step in planning a successful relocation. By researching moving companies, providing accurate details, and comparing multiple quotes, you can find a mover that fits your budget and needs. Asking the right questions and reviewing contracts carefully will help you avoid hidden fees and ensure a smooth moving experience. With the right preparation, your move can be stress-free and efficient, allowing you to focus on settling into your new home.